Location

Calgary, AB

Reports To 

Manager, Accounting

Position Summary

The Billings / AR Coordinator is responsible for providing administrative support to the Billings Department within the Company’s Drilling division. This role will prepare the customer billing invoices, including day work and third-party charges. This position liaises frequently with marketing and field operations personnel, rig managers, and other members of the Finance team ensuring the timely and accurate creation of invoices. This position requires an understanding of drilling contracts, both CAOEC and IADC based.

The Billings / AR Coordinator is energetic, professional, and independent, with excellent interpersonal skills.  This person must be highly organized, with excellent time management skills, and strong attention to detail.

Essential Duties and Responsibilities

·         Interpret drilling contracts and create billing summaries based on daily tour sheets. 

·         Convert billing summaries into customer invoices on a timely basis, using Microsoft Dynamics GP

·         Assists in maintaining the rig diary

·         Analyze and invoice relevant third-party charges

·         Liaise with Marketing and Operations personnel with respect to customer contracts and issue resolution

·         Prepare final customer invoices for distribution

·         Submit invoices in accordance with customer workflows and systems

·         Organize and maintain customer invoice files

·         Generate credit and debit memos with accuracy

·         Filing of submitted invoices and tour sheets

·         Participates in audits when necessary

·         Other tasks and duties as required

Specific Knowledge, Skills and Abilities

·         The ability to work with little supervision, work under pressure to ensure timelines and or deadlines are met

·         Experience in interpreting CAOEC contracts, reading tour sheets, and interpreting and reporting operating statistics is an asset

·         Superior attention to detail

·         Ability to handle multiple tasks with effective time management

·         Ability to work in a fast-paced environment

·         Billings experience within the drilling services industry is considered an asset

·         Strong Microsoft Office knowledge, particularly Excel, is a requirement

·         Experience in Microsoft Dynamics GP, particularly Sales Order Processing, is preferred

·         Working knowledge of third-party billing submission systems/portals is an asset (i.e. Cortex, Open Invoice)

·         Strong analytical and problem-solving skills

·         Excellent verbal and written communication skills.

Special Conditions of Employment

·         N/A

We thank you for your interest, however only those candidates selected for interview will be contacted.